The Office Manager / Executive Assistant is a trusted partner to the CEO, providing proactive executive, administrative and operational support to enable the effective delivery of the Northern Territory Cattlemen's Association's (NTCA) priorities.
The role anticipates requirements, manages competing priorities, prepares high-quality correspondence and documents, and ensures commitments and follow-up actions are progressed without prompting. The position also oversees the day-to-day administration of the office and supports NTCA governance, membership, events, publications, travel and financial administration.
The role is for a 12 month maternity leave contract with the potential for ongoing employment.
CLOSING DATE 2nd October 2026
The NTCA is the peak primary industry body in the Northern Territory, representing over 90% of the Territory’s pastoral industry, from small family pastoral holdings and Indigenous enterprises to large corporate entities.
Based in our Cullen Bay office.
Key responsibilities
Proactively manage the CEO's diary, inbox, priorities, appointments and follow-up actions
Anticipate requirements and ensure the CEO is well prepared for meetings, travel and other commitments
Coordinate domestic and international travel, accommodation and itineraries, and proactively manage changes
Draft and prepare professional correspondence, briefings, reports, minutes, presentations and other executive documents
Coordinate Executive, Board and regional meetings, including agendas, papers, logistics, minutes and action registers
Maintain accurate governance, compliance and organisational records, and monitor agreed actions through to completion
Oversee office systems, records and day-to-day administration to support an efficient and professional workplace
Manage member and stakeholder enquiries and communications professionally, promptly and discreetly
Support the planning and delivery of the NTCA Annual General Meeting, Annual Conference and other events
Support bookkeeping, invoicing, reconciliations and financial reporting in accordance with approved procedures
About you
At least two years' experience providing high-level support to a CEO, senior executive or Board, with demonstrated responsibility for office operations
Proven ability to anticipate requirements, identify priorities, work independently and progress actions through to completion without prompting
Excellent written and verbal communication skills, including the ability to draft polished correspondence, briefings, reports and meeting documents
Exceptional diary, time management and organisational skills, with the ability to manage competing priorities, changing demands and tight deadlines
Sound judgement, discretion and professionalism when handling sensitive information, stakeholders and executive matters
Ability to build trusted relationships and communicate effectively with members, government, industry representatives and other stakeholders
Advanced Microsoft Office skills and experience with MYOB or similar accounting software, records management and administrative systems
Current Northern Territory driver's licence and capacity to work outside ordinary hours or travel overnight when required
To apply, please address the selection criteria and send through with your resume and cover letter.
Selection Criteria
Essential
At least two years' experience providing high-level support to a CEO, senior executive or Board, with demonstrated responsibility for office operations.
Proven ability to anticipate requirements, identify priorities, work independently and progress actions through to completion without prompting.
Excellent written and verbal communication skills, including the ability to draft polished correspondence, briefings, reports and meeting documents.
Exceptional diary, time management and organisational skills, with the ability to manage competing priorities, changing demands and tight deadlines.
Sound judgement, discretion and professionalism when handling sensitive information, stakeholders and executive matters.
Ability to build trusted relationships and communicate effectively with members, government, industry representatives and other stakeholders.
Advanced Microsoft Office skills and experience with MYOB or similar accounting software, records management and administrative systems.
Current Northern Territory driver's licence and capacity to work outside ordinary hours or travel overnight when required.
Desirable
A relevant qualification in business administration, office management or executive assistance.
Knowledge of the Northern Territory cattle industry and the NTCA membership base.
Benefits of the role will be outlined should you be shortlisted.
Please APPLY NOW and provide a resume, cover letter and respond to the selection criteria. A minimum of 2 available work references are required.
CLOSING DATE 2nd October 2026
PLEASE NOTE :
This is a permanent position and not available to Working Holiday Visa Holders (Backpackers) or overseas candidates.
Applications without required skills and experience listed in the ad will not be considered.
The NTCA is the peak primary industry body in the Northern Territory, representing over 90% of the Territory’s pastoral industry, from small family pastoral holdings and Indigenous enterprises to large corporate entities.
