Livestock Administration Manager/ Office Coordinator | QLD

This is a full-time, onsite Livestock Administration role, responsible for managing the day-to-day administrative and compliance requirements of a livestock operation.

You’ll be the central point for all livestock records, documentation, and coordination, ensuring movements, reporting, and systems are handled accurately and on time.

This role suits someone who is detail-oriented, process-driven, and confident taking ownership. Someone who understands that small errors can have big impacts and takes pride in getting things right.

We’re not your typical operation.

We run a fast-paced, detail-driven livestock business where accuracy, efficiency, and accountability matter. From livestock movements to compliance and record-keeping, everything we do relies on strong systems and people who take pride in doing things properly.

This role is for someone who values structure, responsibility, and being relied on. Someone who can keep the administrative side of a livestock operation running smoothly, ensure records are accurate, and support day-to-day operations behind the scenes.

If you’re organised, proactive, and comfortable working in a rural, production-focused environment, keep reading.

Livestock Administration & Compliance

• Maintain accurate livestock records including movements, purchases, and sales.

• Process and manage NLIS transfers and ensure compliance with all livestock regulations.

• Prepare and manage documentation including NVDs, vendor declarations, and transport records.

• Ensure all compliance and traceability requirements are met and up to date.

• Liaise with agents, transporters, buyers, and suppliers regarding livestock movements.

Office Operations & Coordination

• Manage daily administrative operations for the livestock side of the business.

• Coordinate schedules, bookings, and logistics related to livestock transport and processing.

• Maintain organised filing systems (digital and physical).

• Handle incoming communications including emails, calls, and general enquiries.

Business Support & Record Keeping

• Assist with data entry, reporting, and general administrative tasks.

• Support invoicing, reconciliations, and basic financial administration where required.

• Track livestock data, weights, and movements to support operational decisions.

• Ensure all records are accurate, up to date, and easily accessible.

What You’ll Bring

• Previous experience in administration, ideally within agriculture or livestock (preferred but not essential).

• Strong attention to detail and high level of accuracy.

• Understanding of livestock systems (NLIS, NVDs) or willingness to learn.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Confident communication skills, both written and verbal.

• Strong computer literacy (Microsoft Office / livestock systems / databases).

Personal Attributes

You are:

• Reliable, trustworthy, and take ownership of your work.

• Highly organised and process-driven.

• Detail-focused, with a strong commitment to accuracy.

• Proactive and able to anticipate needs.

• Calm under pressure and able to manage competing priorities.

• Comfortable working in a rural or agricultural environment.

Requirements

• Previous administrative experience.

• Availability to work full-time onsite.

• Open Driver’s Licence.

• Experience with livestock systems (advantage but not essential).

• Willingness to learn and adapt to business systems and processes.

• A unique, long-term role combining station work with family life.

• Supportive, respectful working environment.

• Accommodation provided.

• Competitive remuneration based on skills and experience.

• The opportunity to be part of a progressive, people-focused agribusiness.

How to Apply

We believe the right person matters more than a perfect résumé.

If you don’t tick every box but you’re organised, reliable, and willing to learn, we’d still love to hear from you.

Please apply via emailing us with your resume, cover letter, available start date and salary expectations.

Shortlisted applicants will be contacted for an interview.